The staff of the Administrative and Central Resources Program provides the resources and services critical to supporting the Hesburgh Libraries mission of connecting people to knowledge. With professionalism and efficiency, our team members support financial management, personnel services, procurement, building services and facilities management, organizational development, and administrative support for the Library’s senior leaders.
Please use the contact information below to reach any staff member if you need assistance in these areas.
As the Director of the Administrative and Central Resources Program, Matt oversees the financial operating framework for the Hesburgh Libraries and is also responsible for human resources administration and building maintenance.
Reporting to the Director of Finance and Administration for Hesburgh Libraries, the Facilities Administrator is responsible for the management and coordination of all elements of facility operations for the Hesburgh Libraries, including general physical maintenance of the Hesburgh Library building, representing the Libraries on all major facilities and equipment projects, space use and management within the Hesburgh Library, promoting safety and security for our facilities, and supervision of our facilities staff.
The Facilities Administrator is a critical position for ensuring access to the Hesburgh Library for our many student, faculty and staff stakeholders, as well as other visitors. A nationally recognized building, Hesburgh Library sees over 1 million visitors per year.
The Mailroom Coordinator is responsible for defining the workflow and processes of the Mailroom, with discretion on the layout and equipment needed to effectively manage the Mailroom and mail distribution. The Coordinator works with various departments to ensure that the receipt and outgoing distribution of books, journals, and other materials is handled carefully and accurately.
The Mailroom Coordinator ensures pickup and delivery of important materials to and from branch libraries, information centers, Preservation, and our off-site annex. The Coordinator receives and prepares important materials for our collection/acquisition and interlibrary loan programs.
Salem is primarily responsible for the procurement activities of the Library, reviewing expense reimbursement activity in the TravelND system and non-computer purchases in BuyND. He also assists the Director and the Senior Accounting Specialist with accounting activities.
As the administrative assistant for the Administrative and Central Resources (ACR) Program, Julie serves as the primary customer service representative for visitors, patrons, and fellow Library employees coming to or calling the Office of the University Librarian. Reporting to and supporting the Director of Finance and Administration, Julie also provides administrative support for two Associate University Librarians, other staff in the Administration office, as well as the University Librarian in the absence of the Senior Administrative Assistant.
Event and space management
The Library Maintenance Technician provides a broad array of assistance for the facility, including:
In coordination with the Director, Lee is responsible for general and strategic financial analysis to aid in the development of the Library budget (approximately $31.5 million) with a focus on the materials acquisitions budget. He also serves as a liaison to Program Directors and Selectors to aid with budget questions and guidance.
Reporting to the Director, Michelle administers the Libraries’ human resources and payroll functions, including recruiting and hiring activities, preparing and managing employee records, and guiding managers and supervisors on University personnel policies and procedures.
As senior administrative assistant, Michele coordinates the activities of and provides primary support for the University Librarian (UL), which includes performing all clerical duties, scheduling, and travel arrangements. Michele serves as a liaison between the Library Advisory Council members and University employees, which entails coordinating meetings and events for the Advisory Council, notifying the Development and Stewardship Offices of Council concerns, and maintaining records for the Council. She coordinates meetings, maintains rosters, creates agendas, and takes minutes for the University Committee on Libraries.
Michele holds a Bachelor of Science degree in secondary education from the University of Central Florida.
-As a member of the TLHR Committee and the Licensee/Factory Assessment Subcommittee, Michele represents University staff, attends meetings, reviews licensee and factory audits, recommends acceptance or denial of new licensee applications or the continuance of manufacturing/licensing agreements.
-Schedules subcommittee meetings and edits documentation.
-Reserves a venue for the NLWD celebration for Hesburgh Libraries staff and faculty.
-Collaborates with VenueND, caterers, or other vendors to select a menu and order food and table decorations and promotional materials; requests audio and video equipment, tech support, and equipment or furniture as needed.
-Edits the award recommendations/citations for the Communications and Marketing Specialist and provides clerical support as needed.